Every NDIS provider knows that incidents happen.

But not every provider knows how to manage them properly. Let alone, investigate when required.

At Supporting Potential, we believe:

“An investigation isn’t just about what happened, it’s about how to stop it happening again.”

Whether you're investigating a restrictive practice breach, a near miss, or a client safety concern, a structured approach matters.Here’s a breakdown of what a best-practice investigation should look like.

The 5 Key Steps to a Quality NDIS Investigation

  • Immediate Response - Your first priority is the participant’s safety. Once that’s secured, gather initial accounts while details are still fresh.
  • Fact-Finding - Go wide and deep—interview involved parties, check records, review CCTV, and gather all relevant evidence. This step sets the tone.
  • Root Cause Analysis - Don’t stop at “what” happened—ask why. Was it poor supervision? A gap in training? A systems issue? This step is where real learning happens.
  • Action Plan - Now that you know the root causes, fix them. This could mean improving policies, rolling out new training, or redesigning support strategies.
  • Follow-Up - Don’t file it and forget it. Check that the actions actually worked. Make adjustments if they didn’t

Each step matters. Skip one, and you risk the same incident repeating, only next time, it could be worse.

Why Most Investigations Fail (And How to Avoid It).

We’re often called in to help after something has already gone wrong. Again. Here’s what we see:

  • Providers rush the process to meet reporting deadlines.
  • They focus on who was involved, instead of why the incident occurred.
  • Investigations sit in a folder with no follow-through.
  • Findings don’t lead to real changes in support delivery or staff practice.
  • The focus is on a singular issue rather than looking for systemic or recurring problems.

And the result? Same issue. Same risk. Same stress.

The right investigation isn’t about blame. It’s about learning and improving your service.

Can you do it yourself?
  • Yes. If you’ve got the time, the tools, and the objectivity to step back and examine your own systems without bias. But most providers we work with are already stretched thin.
  • Internal reviews often miss blind spots, especially when your own team is under pressure.
  • That’s where Supporting Potential comes in.
We provide:
  • Independent incident reviews that satisfy the NDIS Commission.
  • Root cause analysis that actually digs deeper than surface-level blame.
  • Clear action plans with support to implement and monitor change.
  • Respectful communication with staff and participants to maintain trust
  • We work with you—not against you—to help your organisation learn, grow, and build a stronger, safer future for the people you support.

If you’re serious about becoming a high-quality provider, you can’t afford to treat investigations like a tick-box task. You need to learn from every incident, or risk repeating it.

Let’s do it right, together. Ready to strengthen your investigation process?[Contact Supporting Potential for a confidential consultation.]